Tees Safeguarding Children Partnerships' Procedures Download Referral Form Consult 'The Framework of Need'

1. Timing

1.1 The initial child protection conference should take place within a maximum of 15 working days of the strategy discussion at which the section 47 enquiries were initiated.

1.2 Within one working day of a decision to proceed to Conference the allocated Social Worker should contact the Child Protection business support team to arrange a date, time for the Conference and to determine whether this is to be held in person or online such as via Teams. Due consideration must be given to who should be invited to the conference. The child protection business support team should notify attendees in writing of their need to attend within local guidelines.

 

2. Attendance and quorum for attendance

2.1 Invitees to the conference must be consistent with the local authority’s convening list and must include

• The child / young person
• Parents / wider family members / support network
• Local Authority Social Worker
• Education e.g. School / Nursery
• Police and Local Authority Legal Services
• Health, including the GP of the child[ren] and all parents and carers (who may well be registered with different GPs), Health Visitor, Paediatrician, School Nurse, Midwife

Invitees to the conference may also include (but are not limited to)

• Other involved professionals e.g. Youth Justice workers, child's guardian
• Professionals and Voluntary agencies involved with the parents e.g. Mental Health Workers, Drug and Alcohol services, Adult Social Care, Probation
• Professionals with specific expert knowledge on the particular harm suffered by the child, e.g. disability services
• Foster carers / residential staff
• Dentist (essential in cases where neglect is suspected)
• Ambulance Service

As a minimum the Conference should be attended by Children's Social Care and two other professionals / agencies who have had direct contact with the child. Each agency must provide a suitable representative to attend conference.

2.2 All of the agencies invited to attend conference must share any relevant information they hold in the form of a written report. The report must be provided at least 48 hours before the ICPC and its contents should be shared with the family at the same time. Where an agency does not hold any relevant information, they should confirm this is the case by return.

 

3. Informing and involving the child and family members

3.1 The purpose and operation of the Conference should be explained to the child (provided they are of sufficient age and understanding) and the parents / involved family members. This should normally be undertaken by the involved and should be done before the Conference is held. This should include details of any local advice and advocacy services and information about the complaints procedure.

3.2 The child (subject to age and understanding) and parents should normally be invited to the Conference as well as those in the network who the parents request are present. The parents should be given information about how to access advocacy services and of their right to bring an advocate, friend or supporter. The child can also bring an advocate, friend of supporter, if s/he so wishes.

3.3 Where the child does not wish to attend or it is inappropriate for him / her to do so, their wishes and feelings should be ascertained and these views should be made known at the conference.

3.4 Participation of the child / parents / other family members should be carefully planned e.g. if bail conditions are in place then it may be appropriate to hold the conference in stages; for example one parent attending with professionals at an agreed time, and the other parent attending with professionals at a later agreed time.  In some circumstances the child / family members may not wish to make representation in front of each other or in the presence of other family members. In exceptional circumstances (e.g. due to intimidation, threats or on advice from the Police in regard to the implications or criminal proceedings) the conference chair may make a decision for a family member not to attend part or all of the conference.

3.5 Exceptionally it may be necessary for one or more family members to not be included in part or all of a Conference. The Chair of the Conference or in her / his absence their Manager will make any decision regarding this based upon the following criteria: 

• Indicators that the presence of the parent may seriously prejudice the welfare of the child
• Sufficient evidence that a parent / carer may behave in such a way as to interfere seriously with the work of the Conference such as violence, threats of violence, racist or other forms of discriminatory or oppressive behavior or being in an unfit state e.g. through drug or alcohol consumption or acute mental health difficulty
• A child requests that the parent / person with parental responsibility or carer is not present whilst s/he is present
• The presence of the parents would prevent a participant from making his / her contribution
• The need for members to receive confidential information that would otherwise be unavailable, such as legal advice or information about a criminal investigation
• Conflict between different family members who may not be able to attend at the same time e.g. in situations of domestic violence
• Any conflict of interest between the child and parent / carer

3.6 Where a worker from an agency believes a parent should be excluded, representation must be made, if possible at least five days in advance of the Conference. The agency concerned must indicate which of the above grounds is believed to be met and the information or evidence to support this. The chair must consider the representation carefully and may need legal advice.

3.7 Any exclusion period should be for the minimum duration necessary and must be clearly recorded in the conference minutes.

3.8 It may become clear in the course of a Conference, that its effectiveness will be seriously impaired by the presence of the parent/s. In these circumstances, the chair may ask them to leave.

3.9 Where a parent is on bail or subject to an active Police investigation, it is the responsibility of the chair to ensure that the Police can fully present their information and views whilst at the same time allowing the parents to participate as fully as circumstances allow.

3.10 If, prior to the Conference, the chair has decided to exclude a parent, this must be communicated in writing with information on how s/he may make their views known, how s/he will be told of the outcome of the conference and about the complaints procedure.

3.11 Those excluded should be provided with a copy of all reports submitted to the Conference and be provided with the opportunity to have their views recorded and presented to the Conference. Following the Conference they will receive the minutes of the Conference. The Chair should decide if the entire record is provided or only that part attended by the excluded parent / carer.

3.12 The decision of the chair over matters of exclusion is final. If a decision to not include is made, this must be fully recorded in the minutes with a clear rationale. Exclusion at one conference is not reason enough in itself for exclusion at further conferences.

 

4. Responsibilities of the Conference Chair

4.1 A professional who is independent of operational or line management of the case should Chair the Conference. The Conference Chair should:

• Meet the child / parents / involved family members prior to the Conference and ensure that the workings and purpose of the Conference has been explained to them and that they have understood this
• In introducing the Conference set out the agenda and purpose to all attendees and ensure they are aware of the confidential nature of the proceedings
• Ensure all attendees are given the opportunity to contribute
• Ensure the Conference makes an informed explicit decision
• Ensure the Conference is conducted in line with anti-discriminatory practice

 

5. The social care conference report

5.1 Children's Social Care should provide a written report to the Conference. The report should summarise and analyse information gathered during the assessment, S47 enquiry (as progressed so far) and previous information / existing records on the child. The report should be presented in a locally agreed format and should include the following:

• Dates child seen and whether seen alone
• Dates parents / other family members seen
• A chronology of significant events
• Outline of the child's developmental needs and of the parental capacity to respond to these within their wider family and environmental contact
• Outline of family history and past / current family functioning
• Views, wishes and feelings of the child / parents / other family members
• An analysis of whether the child is suffering or is likely to suffer significant harm
• Recommendation to the Conference
• Where appropriate the child / parents should be provided with a copy of the report in advance of the conference

 

6. Information provided by other agencies

6.1 Other professionals attending the Conference should bring with them details of their involvement with the child and family and information concerning their knowledge of the child's developmental needs, capacity of the parents to meet the needs of their children within their family and environmental context. Contributors should provide a written report in advance to the Conference and these should be made available to those attending

 

7. Decisions for conference

7.1 The Conference should consider whether the child should be subject to a Child Protection Plan. This decision is based on whether the child has suffered significant harm and is likely to suffer significant harm in the future. The decision making process should take into account the views of all agencies represented at the Conference and any written contributions that have been made.

7.2 The Conference should consider the following criteria when determining whether a child should be the subject of a Child Protection Plan:

• The child can be shown to have suffered ill-treatment or impairment of health or development as a result of physical, emotional or sexual abuse or neglect and professional judgment is that further ill-treatment or impairment is likely or
• Professional judgment, substantiated by the findings of enquiries in this individual case or by research evidence, is that the child is likely to suffer ill-treatment or the impairment of health or development as a result of physical, emotional or sexual abuse or neglect

7.3 Decisions will normally take place with parents / carers present. The chair of the Conference will make the decision as to whether the child should be present at the decision making stage. On meeting the child the Chair will discuss the child's view of remaining for the decision making part of the Conference. If the child wishes to remain for this part of the Conference, the Chair should agree to this as long as this is in the child's best interests and the Chair has assessed there is unlikely to be a negative impact on either the child or parent / carer.

7.4 In the event that the Chair decides it is not in the best interests of the child or the child does not wish to attend for this part of the Conference, the child will be given the decisions either through re-joining the Conference or from the chair at the conclusion of the Conference. If the child has left the building the Social Worker will convey the decision.

7.5 Where a child is to be the subject of a Child Protection Plan, it is the responsibility of the conference to consider and make recommendations on how agencies, professionals and the family should work together to ensure that the child will be safeguarded from harm in the future. Specific tasks include the following:

• allocating the lead Social Worker
• identifying the membership of a Core Group and timescales for the core group to meet
• outlining the Child Protection Plan
• ensuring a contingency plan is in place if agreed actions are not completed and / or circumstances change e.g. if a parent removes the child from a place of safety
• agreeing a date for the first child protection review conference and under what circumstances if might be necessary to convene the conference before that date

7.6 Where a child has suffered or is likely to suffer significant harm in the future, it is the Local Authority's duty to consider the evidence and decide what, if any, legal action to take.

7.7 A decision that a child does not require a Child Protection Plan may nonetheless require services to meet his or her needs. In these circumstances the Conference should consider what future help might assist the child and family. Where appropriate, a Child in Need Plan should be drawn up by the allocated Social Worker and reviewed at regular intervals (the recommended frequency is a maximum every six months).

 

8. Action to be taken when the category of the plan is neglect and a Paediatric Assessment is required

8.1 Within Tees, consideration should be given to all children who are subject to a Child Protection Plan under the category of neglect as to whether a full paediatric assessment is required. Where this is deemed necessary, the paediatric assessment should be completed within four weeks of the child becoming subject to a protection plan. The child's Social Worker is responsible for completing a paediatric assessment form within five working days of the Child Protection Conference.

8.2 The full procedures for this, plus a copy of the paediatric referral form, assessment form and a monitoring form can be found in section 3.1.4 Child Protection Medical.

 

9. Administrative and recording duties following the conference

9.1 The Conference Administrator should take minutes, which should include:

• the essential facts of the case
• a summary of discussion at the Conference, which accurately reflects contributions made, decisions reached and the reasons for these and an outline Child Protection Plan

9.2 The conference administrator should circulate the following to all those invited to the Conference within one working day of the Conference taking place:

• Decision of the Conference
• If the Conference decides that the child is in need of a Child Protection Plan, the category of this i.e. physical, emotional, sexual abuse or neglect. NB it is the Chairs responsibility to determine the category of abuse or neglect (please note the subsection below for action to be taken when the category is neglect)
• Name of the lead Social Worker
• Core Group membership

9.3 The Conference Administrator should update the IT system with the outcome of the Conference and category within one working day of the Conference.

• A full copy of the minutes, after approval by the Conference Chair should be sent to all those invited to the Conference. (If family members were not included parts of the conference, the minutes sent to them should be edited appropriately). The minutes are confidential and should not be passed by professionals to third parties without the consent of the Conference Chair.

9.4 The record is confidential and should not be passed by professionals to third parties without the consent of either the Conference chair of the Team Manager with case responsibility. However in cases of criminal proceedings, the Police may reveal the existence of the notes to the CPS in accordance with the Criminal Procedure and Investigation Act 1996.

 

10. Role of the lead social worker

10.1 The lead social worker is responsible for:

• making sure that the outline Child Protection Plan is developed into a more detailed inter-agency plan
• completing the assessment of the child and family
• acting as the lead professional for the inter-agency work
• co-ordination of the contribution of family members and other agencies to the plan
• seeing the child, alone when appropriate, in accordance with the plan and ascertain the child's wishes and feelings
• maintaining the Social Care record for the child including when the child was seen and who else, if anyone was present at the time of each visit and also he reasons for deciding (or not) to see the child alone
• completing a paediatric referral form when the category of the plan is neglect (see above  subsection)

 

11. The Core Group

11.1 The core group is responsible for developing the Child Protection Plan as a detailed working tool and implementing it within the outline plan agreed at the initial Child Protection Conference. Membership should include the lead Social Worker (who also Chairs the Core Group), the child (if appropriate), family members and professionals or foster carers who will have direct contact with the parents, carers, the family/network and professionals who will have direct contact with the family.

11.2 The first meeting of the Core Group should take place within 10 working days of the Initial Child Protection Conference. Thereafter, Core Groups should meet within locally agreed timescales.

11.3 The lead Social Worker should ensure that there is a record of the decisions taken and actions agreed at Core Group meetings, as well as of the written views of those who were not able to attend. The Child Protection Plan should be updated as necessary in line with these decisions.

 

12. Complaints process

12.1 If parents / carers disagree with decisions made or any other part of the process, the Chair must discuss their concerns with them and explain their right to challenge and the process for this (for more detail on the process to be followed, see complaints from service users).

 

13. ICPC Dissent Process

• ICPC Dissent Process