Website Cookie Policy

Important Notice: by continuing to use this website your are consenting to us using cookies for the purposes stated in our cookie police below.  If you do not consent to our cookie policy you should not use this website.

1. Introduction

The law which applies to how cookies are used for storing information on your equipment (such as your computer or mobile device) changed in May 2011 and the deadline for updating websites in line with this law came into force on 26 May 2012. In this Cookie Policy we have provided you with information about how our website uses cookies, and how you can disable them – where that is possible – if you wish. Note that disabling cookies may render the website unusable on your equipment.

The use of cookies and similar technologies has for some time been commonplace and cookies in particular are important in the provision of many online services. Using such technologies is not, therefore, prohibited by the EC and UK Regulations but they do require that people are told about cookies and given the choice as to which of their online activities are monitored in this way.

2. What is a 'cookie'?

A ‘cookie’ is a small file, typically of letters and numbers, downloaded onto a device when the user accesses certain websites. Cookies are then sent back to the originating website on each subsequent visit. Cookies are useful because they allow a website to recognise a user’s device and remember the user’s settings for the site (for example: favourites lists; the way the web page is laid out; customising the information shown on the webpage for the user’s address (such as showing their local weather)).

3. The purposes of the storage of, or access to, information gathered by our website using cookies

The Tees Local Safeguarding Children Boards' Online Child Protection Procedures Manual uses cookies to enable key functionality of the site, particularly the search (3.1 below) and site editing/administration functions (3.2 below). Disabling cookies on your device may result in you being unable to utilise all of the functions available on this website. In addition to the above, we also collect information about your visit to the site (3.3 below).

3.1 Enabling the Search engine to function


The Search function on our website uses cookies to record temporary session information essential for the search to work. No personal information is collected or stored as a result of this process.

3.2 Enabling the site editing and administration functions


Certain user roles, particularly editors and administrators, require cookies to be enabled in their browser to allow them to administer and edit the pages on this website. The web editing system uses cookies to store temporary session information including the internal identity of the user (ie. user X is currently editing a page so that other users will be locked out whilst that page is being changed). No personal information other than that connected with the user’s profile is collected or stored as a result of this process.

3.3 Collecting information about your visit


We use cookies to gather statistical information about visitors to this website (site traffic). The sort of information gathered includes what pages are are viewed when, how often they are viewed, and by how many different users. These statistics are used for the purposes of improving the website. It is useful to us to understand the traffic on the site so as to identify pages which are popular, and those which are not. This then allows us and our subscriber local authorities to review ‘unpopular’ pages in an attempt to understand why the information on that page is not being accessed (eg. is the information poorly written; unnecessary; or is only relevant to a few users).

We use Google Analytics (GA) to provide the traffic information for this website. Whilst GA does in some cases collect information (IP addresses) which could identify an individual user, we are not interested in individual use and we do not share information that may identify individual users with anyone else.

3.3.1 What is Google Analytics?

Google Analytics (GA) is a free service offered by Google that generates detailed statistics about the visitors to a website.

Through the use of GA analysis, poor performing pages can be identified using techniques such as funnel visualization, where visitors came from (referrers), how long they stayed and their geographical position. It also provides more advanced features, including custom visitor segmentation.

Google Analytics is implemented by including what is known as a "page tag". This is referred to as the Google Analytics Tracking Code (GATC) and is a snippet of JavaScript code that the user adds onto every page of his or her website. This code collects visitor data and sends it to a Google data collection server as part of a request for a web beacon.

To function, the GATC loads a larger Javascript file from the Google webserver and then sets variables with the user's account number. The larger file (currently known as ga.js) is typically 18 KB in size and is only downloaded once at the start of the visit as it will be cached throughout the session. As all websites that implement GA with the ga.js code are using the same master file from Google, a visitor that has previously visited any other website with this code implemented, will also have the file cached on their machine. The result is that the page overhead of including the GATC on web pages is kept to a minimum.

In addition to transmitting information to a Google server, the GATC sets first party cookies on each visitor's computer. This is used to store anonymous information such as whether the visitor has been to the site before (new or returning visitor), what is the timestamp of the current visit and what was the referrer site or campaign the visitor came from e.g. search engine, keywords, banner or email.

3.3.2 Opting out of Google Analytics

All web users can opt out of Google Analytics. Google provides a browser plugin which must be downloaded and installed on your computer or device: https://tools.google.com/dlpage/gaoptout

You will need to follow the instructions from Google for installation and settings.

Please note, however, that Local Authority users are unlikely to be able to install this browser plugin due to local ICT rules. Your Local Authority is aware of the use of cookies on this site and has accepted their use under the terms of their website subscription.

4. Sharing your information

We do NOT ever share or sell any personal information gathered as a result of the use of this website. We may share aggregated non-personal information with third parties outside of Child Centred Practice, but this is restricted to subscriber Local Authorities and in some cases Local Authorities considering subscribing to the website. We may also share information with third parties in limited circumstances, including when complying with legal process, freedom of information (FOI) requests, preventing fraud or imminent harm, ensuring the security of our network and services, or when your actions violate our Terms and Conditions of Service.

5. Other ways of controlling cookies

If you don’t want to receive cookies AT ALL, you can modify your web browser so that it notifies you when cookies are sent to it or you can refuse cookies altogether. You can also delete cookies that have already been set.
If you wish to restrict or block web browser cookies which are set on your device then you can do this through your browser settings; the Help function within your browser should tell you how. Alternatively, you may wish to visit www.aboutcookies.org, which contains comprehensive information on how to do this on a wide variety of desktop browsers.

6. What will happen if I turn off cookies?

If you choose to turn off (also called disabling) cookies in your web browser you will not be able to use many of the functions of the Tees Local Safeguarding Children Boards' Online Child Protection Procedures Manual. This applies especially to the Search tool and the site editing and administration functions.

Be aware that if you choose to disable cookies in your web browser, this is a ‘global’ setting; ie. it will affect ALL websites you visit, and as a result many of those websites may not function correctly, and/or you are likely to lose features and functionality on some sites as well. In a few cases (eg. some internet banking sites) disabling cookies in your browser will stop you being able to use those sites at all.

7. Summary of cookies used on this website

Cookie(s) 

Category 

What the purpose is

How to block

What would happen

Google Analytics cookies

Function-based

Third-party

Analytical information is captured across the site, to help us improve services and better understand user requirements. This information is captured through a free service provided by Google (Google Analytics), using multiple cookies.

Google Analytics cookies can be blocked in a number of ways. Google offers an opt-out browser add-on for most modern web browsers, or cookies can be disabled directly within your browser

Blocking Google Analytics cookies will provide no reduced service to you, but we will be unable to capture detailed information about your experience online.

Session cookie

Function-based

Third-party

Our website provider, LightCMS, uses technology that will drop a cookie to your device. The purpose of this cookie is to record session information. Site Editing and Administration functions require this cookie.

To ensure this cookie is not downloaded, you would need to disable cookies directly within your browser

Blocking cookies from this service will prevent the user being able to edit or administer the website.

Site search cookie

Function-based

Third-party

Our site search engine provider, LightCMS, uses technology that will drop a cookie to your device. The purpose of this cookie is to record session information. The search  function requires this cookie.

To ensure this cookie is not downloaded, you would need to disable cookies directly within your browser

Blocking cookies from this service will prevent the search engine from working correctly.

YouTube cookie

Feature-based

Third-party

Webpages on the site occasionally include embedded YouTube videos. Where this occurs, YouTube can drop standard, and flash-based, cookies to collect analytical information.

To ensure these cookies are not downloaded, we recommend that you disable cookies directly within your browser

  Blocking YouTube cookies may prevent some videos from playing properly.